2025 Winter Conference Exhibitor Opportunities

Exhibiting is the most cost-effective way to:
  • Gain access to Superintendents, Commissioners & their staff, Transportation Directors, Engineers, Land Surveyors, and anyone interested in building/maintaining local roads, all in one location!
  • Meet face-to-face and interact with prospective clients
  • Strengthen relationships with existing customers
  • Forge strategic partnerships and develop future sales leads
  • Heighten brand awareness
  • Promote your new product launches

Register Early and Save $100!
$700.00 prior to 12/1/23; $800.00 after 12/1/24
EARLY BIRD DEADLINE: December 1, 2024

(Registration is not included)
Vendors reserving display tables must also register for the conference through the registration page here.

Vendor exhibits will be set up in the Saratoga City Center. Exhibit Booth registration price include an 8 ft. deep x 10 ft. wide pipe and draped booth space, a skirted 6 ft. table, two chairs, one waste basket, and comes with standard electrical outlets. 

RESERVE YOUR BOOTH TODAY!
Booth selection is on a first-come, first-served basis. If you do not see a booth number in the selection drop down, the booth is no longer available. (Please use map for reference).
Purchase your exhibitor sponsorship and select your booth location here!
Exhibit Hall Map
 

Exhibit booths will be in place by 1:00 pm on January 20th for early access and can set up until 6:00 pm.  The City Center will reopen on Tuesday, January 21st at 7:00 am for move in.  Exhibitors must be set up by 11:30 am on Tuesday January 21st. Our first event in the Expo Hall will be the Expo Grand Opening and Lunch with the Exhibitors at 12:00 Noon.

CONFERENCE CANCELLATION POLICY

  • All cancellations must be made in writing and received by the NYSCHSA Office according to the following schedule:
    • Cancellations received on or before 12/20/24 will receive a 100% refund.
    • Cancellations received on or before 12/31/24 - 1/5/25 will receive a 75% refund.
    • Cancellations received on or before 1/6/25 - 1/12/25 will receive a 50% refund.
    • Cancellations received after 1/13/25 will receive NO refund.
There will be no credits issued for no shows or early departures. Participants are otherwise responsible for all charges outlined in the registration, sponsorship and exhibit forms submitted to the NYSCHSA Office.