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2026 Winter Conference
MASTER EVENT SCRIPT
(Subject To Change)
January 19– 22, 2026 | Saratoga Hilton & City Center
Note: This Master Event Script (MES) is a “living document” and will be regularly updated as conference plans are confirmed, and information is finalized.
Click here f or a printable conference agenda.
CONFERENCE DAY 1: Monday, January 19, 2026
| Time | Activity / Who / Notes | Location |
|---|
| 1:00 – 8:00 p.m. |
Registration Open / Welcome to the Conference |
Hotel Lobby |
| 1:00 – 6:00 p.m. |
Early Access Exhibitor Move-In & Set-Up
Clifton Park Rental Team onsite for assistance. |
City Center Main Hall |
| 3:00 p.m. |
Hotel Check-In Begins |
Reception |
| 6:00 – 9:00 p.m. |
Welcoming & Kick-Off Party at the Whitman Brewing Company
(Dinner & Drinks) |
Walt & Whitman at Whitman Brewing Co.
20 Lake Avenue
Saratoga Springs |
| 9:00 p.m. |
Your Time
…to meet, get caught-up or to do a little business. |
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CONFERENCE DAY 2: Tuesday, January 20, 2026
| Time | Activity / Who / Notes | Location |
|---|
| 6:30 a.m. – 5:30 p.m. |
Registration Desk Open |
Hotel Lobby |
| 7:00 – 11:00 a.m. |
Exhibitor Move-In/Set-Up
Rental Team onsite for assistance. |
City Center Main Hall |
| 7:30 – 9:00 a.m. |
Buffet Breakfast
NACE Update at 8:00 a.m. by:
Kevan Stone, CEO & Executive Director
National Association of County Engineers
Kevan Stone 7:45–8:45 a.m. |
Saratoga Ballroom |
| 9:00 – 10:00 a.m. |
Conference Opening Session |
City Center M1 |
| 10:00 – 10:30 a.m. |
Exhibitor Break |
Gallery |
| 10:30 – 11:30 a.m. |
CEC General Session #1 |
City Center M1 |
| 11:45 a.m. – 1:45 p.m. |
Expo Grand Opening Lunch |
City Center Main Hall |
| 2:00 – 2:30 p.m. |
President’s Welcome / Round Table (Open to All) |
Saratoga Ballroom |
| 2:30 – 3:00 p.m. |
Afternoon Expo Break / Headshots |
City Center Main Hall |
| 3:00 – 4:00 p.m. |
CEC General Session #2 |
City Center M1 |
| 4:15 – 5:15 p.m. |
CEC General Session #3 |
City Center M1 |
| 5:30 – 8:00 p.m. |
Networking Dinner Reception
Featuring the Bier Garden Dinner theme, Cornhole Tournament & Exhibitor Games – A lively evening of networking and friendly competition at the Winter Conference Beer Garden. |
Bier Garden in the City Center |
| 8:00 p.m. |
Your Time
…to meet, get caught-up or to do a little business. |
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CONFERENCE DAY 3: Wednesday, January 21, 2026
| Time | Activity / Who / Notes | Location |
|---|
| 6:30 a.m. – 6:00 p.m. |
Registration Desk Open |
Hotel Lobby |
| 7:00 – 8:30 a.m. |
Buffet Breakfast |
Saratoga Ballroom |
| 8:00 a.m. – 7:00 p.m. |
Expo Hall Open |
City Center Main Hall |
| 8:00 – 9:00 a.m. |
CEC General Session #4 |
Travers-Alabama |
| 9:15 – 10:15 a.m. |
CEC General Session #5 |
City Center M1 |
| 10:15 – 11:15 a.m. |
Morning Coffee Break in Expo Hall |
City Center Main Hall |
| 11:15 a.m. – 12:15 p.m. |
CEC General Session #6 |
City Center M1 |
| 12:30 – 2:00 p.m. |
Lunch & Passing of the Gavel Ceremony |
Saratoga Ballroom |
| 2:00 – 3:00 p.m. |
Exhibitor Time / Headshots |
City Center Main Hall |
| 3:00 – 3:30 p.m. |
Superintendent’s Poster Session
(for Superintendents Only) |
Travers-Alabama |
| 3:45 – 4:15 p.m. |
ACEC Vendor/Affiliate Member & TIC Meeting |
City Center M1 |
| 4:30 – 5:30 p.m. |
CEC General Session #7 |
City Center M1 |
| 5:30 – 6:30 p.m. |
Expo Grand Finale & Grand Prize Drawings |
Our New “Main Street” in the City Center |
| 6:30 p.m. |
Your Time
…to meet, get caught-up or to do a little business. |
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| 7:00 – 8:30 p.m. |
Exhibitor Move-Out/Tear-Down
City Center locked at 9:00 p.m.
Clifton Park Rental Team onsite for assistance. |
City Center Main Hall |
CONFERENCE DAY 4: Thursday, January 22, 2026
| Time | Activity / Who / Notes | Location |
|---|
| 7:00 – 11:00 a.m. |
Registration Desk Open |
Hotel Lobby |
| 7:30 – 9:00 a.m. |
Buffet Breakfast |
Saratoga I + II |
| 8:00 – 10:00 a.m. |
Exhibitor Move-Out/Tear Down
Clifton Park Rental Team onsite for assistance. |
City Center Main Hall |
| 8:00 – 11:00 a.m. |
Superintendent/Commissioner Business Meeting |
Saratoga III |
| 11:00 a.m. |
Conference Concludes |
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