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2025 Winter Conference
MASTER EVENT SCRIPT
(Subject To Change)
January 20 – 23, 2025 | Saratoga Hilton & City Center
Note: This Master Event Script (MES) is a “living document” and will be regularly updated as conference plans are confirmed, and information is finalized.
Click here f or a printable conference agenda.
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Conference Day 1: Monday, January 20, 2025
| Time | Activity / Who / Notes | Location |
|---|
| 1:00 – 8:00 p.m. |
Registration Open / Welcome to the Conference |
Hotel Lobby |
| 1:00 – 6:00 p.m. |
Early Access Exhibitor Move-In & Set-Up
Clifton Park Rental Team onsite for assistance. |
City Center Main Hall |
| 3:00 p.m. |
Hotel Check-In Begins |
Reception |
| 6:00 – 9:00 p.m. |
Welcoming & Kick-Off Party at the Whitman Brewing Company
(Dinner & Drinks) |
Walt & Whitman at Whitman Brewing Co.
20 Lake Avenue, Saratoga Springs |
| 9:00 p.m. → |
Your Time …to meet, get caught-up or to do a little business. |
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Conference Day 2: Tuesday, January 21, 2025
| Time | Activity / Who / Notes | Location |
|---|
| 6:30 a.m. – 5:30 p.m. |
Registration Desk Open |
Hotel Lobby |
| 7:00 – 11:00 a.m. |
Exhibitor Move-In/Set-Up
Clifton Park Rental Team onsite for assistance. |
City Center Main Hall |
| 7:30 – 9:00 a.m. |
Buffet Breakfast |
Saratoga Ballroom |
| 9:00 – 10:30 a.m. |
Conference Opening Session |
City Center M1 |
| 10:30 – 10:45 a.m. |
Coffee Break |
Gallery |
| 11:00 a.m. – 12:00 Noon |
CEC General Session #1 |
City Center M1 |
| 12:00 – 2:00 p.m. |
Expo Grand Opening Lunch |
City Center Main Hall |
| 2:00 – 3:00 p.m. |
President’s Welcome / Round Table
Open to All |
Saratoga Ballroom |
| 3:00 – 4:00 p.m. |
Afternoon Expo Break/Headshots |
City Center Main Hall |
| 4:15 – 5:15 p.m. |
CEC General Session #2 |
City Center M1 |
| 5:30 – 8:00 p.m. |
Expo Beer Garden Party followed by Cornhole Tournament & Championship
(Organized by Fisher Associates) |
Our “Beer Garden” in the City Center |
| 8:00 p.m. → |
Your Time …to meet, get caught-up or to do a little business. |
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Conference Day 3: Wednesday, January 22, 2025
| Time | Activity / Who / Notes | Location |
|---|
| 6:30 a.m. – 6:00 p.m. |
Registration Desk Open |
Hotel Lobby |
| 7:00 – 8:30 a.m. |
Buffet Breakfast |
Saratoga Ballroom |
| 8:00 – 9:00 a.m. |
ACECNY/NYSCHSA Meeting/ CEC Facilities Session #3 |
Travers-Alabama |
| 8:00 a.m. – 7:00 p.m. |
Expo Hall Open |
City Center Main Hall |
| 9:15 – 10:15 a.m. |
CEC General Session #4 |
City Center M1 |
| 10:15 – 11:15 a.m. |
Morning Coffee Break in Expo Hall |
City Center Main Hall |
| 11:15 a.m. -12:15 p.m. |
CEC General Session #5 |
City Center M1 |
| 12:30 – 2:00 p.m. |
Lunch & Passing of the Gavel Ceremony |
Saratoga Ballroom |
| 2:00 – 3:00 p.m. |
Exhibitor Time/Headshots |
City Center Main Hall |
| 3:00 – 4:00 p.m. |
Superintendent’s Poster Session (for Superintendents Only) |
Travers-Alabama |
| 3:00 – 4:00 p.m. |
Vendor/Affiliate Member & TIC Meeting |
City Center M1 |
| 4:15 – 5:15 p.m. |
CEC General Session #6 |
City Center M1 |
| 5:30 – 6:30 p.m. |
Expo Grand Finale & Grand Prize Drawings |
Our New “Main Street” in the City Center |
| 6:30 p.m. → |
Your Time …to meet, get caught-up or to do a little business. |
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| 7:00 – 8:30 p.m. |
Exhibitor Move-Out/Tear-Down
Clifton Park Rental Team onsite for assistance |
City Center Main Hall |
Conference Day 4: Thursday, January 23, 2025
| Time | Activity / Who / Notes | Location |
|---|
| 7:00 – 11:00 a.m. |
Registration Desk Open |
Hotel Lobby |
| 7:30 – 9:00 a.m. |
Buffet Breakfast |
Saratoga I + II |
| 8:00 – 10:00 a.m. |
Exhibitor Move-Out/Tear Down
Clifton Park Rental Team onsite for assistance |
City Center Main Hall |
| 8:00 – 11:00 a.m. |
Superintendent/Commissioner Business Meeting |
Saratoga III |
| 11:00 a.m. |
Conference Concludes |
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