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CONFERENCE DAY 1: Monday, January 20, 2025
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Time
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Activity / Who / Notes
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Location
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1:00 – 8:00 p.m.
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Registration Open / Welcome to the Conference
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Hotel Lobby
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1:00 – 6:00 p.m.
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Early Access Exhibitor Move-In & Set-Up
Expo Rental Team onsite for assistance.
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City Center Main Hall
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3:00 p.m.
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Hotel Check-In Begins
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Reception
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6:00 – 9:00 p.m.
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Welcoming & Kick-Off Party
at the Whitman Brewing Company
(Dinner & Drinks)
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Walt & Whitman at
Whitman Brewing Co.
20 Lake Avenue
Saratoga Springs
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9:00 p.m.
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Your Time
…to meet, get caught-up or to do a little business.
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CONFERENCE DAY 2: Tuesday, January 21, 2025
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Time
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Activity / Who / Notes
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Location
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6:30 a.m. – 5:30 p.m.
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Registration Desk Open
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Hotel Lobby
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7:00 – 11:00 a.m.
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Exhibitor Move-In/Set-Up
Total Events Team onsite for assistance.
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City Center Main Hall
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7:30 – 9:00 a.m.
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Buffet Breakfast
with NACE Update at 8:00 a.m. by:
Kevan Stone, CEO & Executive Director
National Association of County Engineers
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Saratoga Ballroom
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9:00 – 10:30 a.m.
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Conference Opening Session
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City Center M1
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10:30 – 10:45 a.m.
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Coffee Break
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City Center Main Hall
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11:00 a.m. – 12:00 Noon
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CEC General Session #1 – The Importance of Fleet Management
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City Center M1
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12:00 – 2:00 p.m.
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Expo Grand Opening Lunch
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City Center Main Hall
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2:00 – 3:00 p.m.
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President’s Welcome / Round Table
Open to All
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Saratoga Ballroom
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3:00 – 4:00 p.m.
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Afternoon Expo Break/Headshots
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City Center Main Hall
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4:15 – 5:15 p.m.
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CEC General Session #2 – Digital Twin Asset Management
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City Center M1
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5:30 – 8:00 p.m.
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Expo Party & Game Night
Cornhole Tournament & Championship
(Organized by Fisher Associates), Casino Tables and more!
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Beer Garden Expo Hall in the City Center
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8:00 p.m.
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Your Time
…to meet, get caught-up or to do a little business.
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CONFERENCE DAY 3: Wednesday, January 22, 2025
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Time
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Activity / Who / Notes
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Location
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6:30 a.m. – 6:00 p.m.
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Registration Desk Open
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Hotel Lobby
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7:00 – 8:30 a.m.
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Buffet Breakfast
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Saratoga Ballroom
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8:00 – 9:00 a.m.
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ACECNY/NYSCHSA Meeting
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Travers-Alabama
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8:00 a.m. – 7:00 p.m.
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Expo Hall Open
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City Center Main Hall
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9:15 – 10:15 a.m.
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CEC General Session #3 – Guiderail: An Introduction
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City Center M1
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10:15 – 11:15 a.m.
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Morning Coffee Break in Expo Hall
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City Center Main Hall
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11:15 a.m. -12:15 p.m.
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CEC General Session #4 – Halo Corrosion Mitigation – Galvanic Anodes
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City Center M1
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12:30 – 2:00 p.m.
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Lunch & Passing of the Gavel Ceremony
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Saratoga Ballroom
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2:00 – 3:00 p.m.
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Exhibitor time/ Superintendent Headshots
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City Center Main Hall
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3:00 – 4:00 p.m.
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Superintendent’s Poster Session
(for Superintendents Only)
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Travers-Alabama
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3:00 – 4:00 p.m.
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Vendor/Affiliate Member & TIC Meeting
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City Center M1
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4:15 – 5:15 p.m.
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CEC General Session #5 – Adams County Catastrophic Flood Event, InQuick Bridges
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City Center M1
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5:30 – 6:30 p.m.
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Expo Grand Finale
& Grand Prize Drawings
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Beer Garden Expo Hall in the City Center
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6:30 p.m.
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Your Time
…to meet, get caught-up or to do a little business.
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7:00 – 8:30 p.m.
City Center locked at 9:00 p.m.
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Exhibitor Move-Out/Tear-Down
Total Events Team onsite for assistance
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City Center Main Hall
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CONFERENCE DAY 4: Thursday, January 23, 2025
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Time
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Activity / Who / Notes
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Location
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7:00 – 11:00 a.m.
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Registration Desk Open
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Hotel Lobby
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7:30 – 9:00 a.m.
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Buffet Breakfast
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Saratoga I + II
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8:00 – 10:00 a.m.
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Exhibitor Move-Out/Tear Down
Total Events Team onsite for assistance
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City Center Main Hall
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8:00 – 11:00 a.m.
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Superintendent/Commissioner Business Meeting
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Saratoga III
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11:00 a.m.
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Conference Concludes
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