2025 Winter Conference Sponsorship/Marketing Opportunities
NYSCHSA is pleased to offer a wide variety of sponsorship and marketing opportunities in support of our Winter Conference and the work of the association. Below please find the options to help show off your company’s goods and services. If you have any questions, please contact the NYSCHSA Office at (518) 730-0052 or [email protected].
We look forward to putting together the perfect package for you, or if you found the perfect sponsorship for your organization, please complete the Sponsorship form! If you have any questions, please contact the NYSCHSA Office at (518) 730-0052 or email [email protected].
NEW THIS YEAR: Sponsorships do not include registration, you must register for the conference separately through the registration page HERE.
2025 SPONSORSHIP OPPORTUNITIES and Sponsorship form!
Gold ($5,000) (registration not included)
Silver ($3,000) (registration not included)
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Half price Booth Space
(registration not included)
- Special name badges that distinguish your SILVER sponsorship
- Recognition during conference announcements
- Listing with company logo as a SILVER sponsor on conference signs, program, website and all association e-communications
Bronze ($1,500) (registration not included)
Welcome and Kick-Off Networking Event Sponsor $5,000 (registration not included)
Promote your company as the lead sponsor of the hospitality networking event with signage at the event.
- One Free Booth Space; Option for a second booth at half price (registration not included)
- Special name badges that distinguish your GOLD sponsorship
- Recognition during conference announcements
- Listing with company logo as a GOLD sponsor on conference signs, program, website and all association e-communications
Tuesday's Themed Dinner Sponsor $5,000 - SOLD
Put your company logo in the hands of all the conference attendees via their dinner plate!
- Half price Booth Space (registration not included)
- Recognition during conference announcements
- Listing as a Gold sponsor in the conference program
- Listing as a Gold sponsor on conference signs
- Listing with company logo as a Gold sponsor on conference signs, program, website and all association e-communications
The Passing of the Gavel Luncheon Sponsor $5,000 (can be split) $2,500 available $2,500 SOLD
Your company can be the official host of the Annual Luncheon and Passing of the Gavel Ceremony. We will highlight your company logo on viable signs and hang your banner (provided by you) when everyone gathers to witness the passing of the gavel of the outgoing president to the incoming president.
- Half price Booth Space (registration not included)
- Recognition during conference announcements
- Listing as a Gold sponsor in the conference program
- Listing as a Gold sponsor on conference signs
- Listing with company logo as a Gold sponsor on conference signs, program, website and all association e-communications
Conference Badges and Lanyards $5,000 - SOLD
Gain exposure to all conference attendees with your company logo on conference badges and attendee lanyards
- One Free Booth Space; Option for a second booth at half price (registration not included)
- Special name badges that distinguish your GOLD sponsorship
- Recognition during conference announcements
- Listing with company logo as a GOLD sponsor on conference signs, program, website and all association e-communications
Winter Conference Gift $5,000
Put your company name and logo in the hands of all the conference attendees!
- One Free Booth Space; Option for a second booth at half price (registration not included)
- Gift with you company Logo featured with NYSCHSA Logo
- Recognition during conference announcements
- Signage at conference
- Logo recognition as sponsor on all marketing materials and NYSCHSA website
Conference Tote Bag Sponsor $3,000 - SOLD
Get noticed with your logo imprinted on the tote bags attendees receive at registration. Placement of promotional literature in the canvas bag is also included.
- Half price Booth Space (registration not included)
- Recognition during conference announcements
- Listing as a Silver sponsor in the conference program
- Listing as a Silver sponsor on conference signs
Education Session Pen/Paper Sponsor $3,000 - SOLD
Your company sponsors the pens and paper for attendees to take notes with at each of the five education sessions. Your company logo is printed on pens and paper at every seat.
- Half price Booth Space (registration not included)
- Recognition during conference announcements
- Listing as a Silver sponsor in the conference program
- Listing as a Silver sponsor on conference signs
Tuesday Lunch with Exhibitors $3,000 - SOLD
Open the SHOW! Your company can be the official host of the Grand Opening Lunch on the expo floor. We will highlight your company logo on lunch napkins and hang your banner (provided by you) above the trade show floor, when everyone gathers to the Expo kickoff!
- Half price Booth Space (registration not included)
- Recognition during conference announcements
- Listing as a Silver sponsor in the conference program
- Listing as a Silver sponsor on conference signs
Hydration Stations $3,000
Your company sponsors a special gift for all attendees: A reusable water bottle with your company logo that can be filled at the water stations located in the session rooms and on the trade show floor. Half price Booth Space
- Recognition during conference announcements
- Listing as a Silver sponsor in the conference program
- Listing as a Silver sponsor on conference signs
- Listing with company logo as a sponsor on conference signs, program, website and all association e-communications
AM Coffee Cup Sponsorship $3,000 - SOLD
Attendees grab “a cup of joe” compliments of your company. Your company logo is imprinted on the cups for the Tuesday and Wednesday breaks outside the education session. Two-day exposure with your company logo on coffee cups during the morning session breaks
- Half price Booth Space (registration not included)
- Recognition during conference announcements
- Listing as a Silver sponsor in the conference program
- Listing as a Silver sponsor on conference signs
- Listing with company logo as a sponsor on conference signs, program, website and all association e-communications
Ice Cream Bar Expo Break $2,500 - SOLD
“We all Scream for Ice Cream”. Your company hosts the ice cream and beverages during Tuesday’s break time in the expo.
- Half price Booth Space (registration not included)
- Recognition during conference announcements
- Listing as a Silver sponsor in the conference program
- Special recognition at your booth denoting conference sponsorship
- Listing as a Silver sponsor on conference signs
- Listing with company logo as a sponsor on conference signs, program, website and all association e-communications
Tuesday, Cocktail Reception Sponsor $2,500
Sponsor the Wednesday cocktail reception. Attendees will love grabbing a beverage from the expo hall with your logo displayed. Your company hosts beverages during Wednesday’s cocktail reception.
- Half price Booth Space (registration not included)
- Recognition during conference announcements
- Listing as a Silver sponsor in the conference program
- Listing as a Silver sponsor on conference signs
- Listing with company logo as a sponsor on conference signs, program, website and all association e-communications
Wednesday Cocktail Reception Sponsor $2,500 - SOLD
Sponsor the Wednesday cocktail reception. Attendees will love grabbing a beverage from the expo hall with your logo displayed. Your company hosts beverages during Wednesday’s cocktail reception.
- Half price Booth Space (registration not included)
- Recognition during conference announcements
- Listing as a Silver sponsor in the conference program
- Listing as a Silver sponsor on conference signs
- Listing with company logo as a sponsor on conference signs, program, website and all association e-communications
Conference Grand Prize $2,500 - SOLD
Your company sponsors a special grand exhibit prize for attendees. Your company logo is printed on the expo passport used by attendees to become eligible for the prize.
- Half price Booth Space (registration not included)
- Recognition during conference announcements
- Listing as a Silver sponsor in the conference program
- Listing as a Silver sponsor on conference signs
- Listing with company logo as a sponsor on conference signs, program, website and all association e-communications
Tote Bag Inserts, $500
Your company provides promotional literature/item delivered to each attendee in the tote bag received at registration. Subject to NYSCHSA approval. (500+ pieces).
2025 Winter Conference Exhibitor Opportunities
Exhibiting is the most cost-effective way to:
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Gain access to Superintendents, Commissioners & their staff, Transportation Directors, Engineers, Land Surveyors, and anyone interested in building/maintaining local roads, all in one location!
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Meet face-to-face and interact with prospective clients
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Strengthen relationships with existing customers
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Forge strategic partnerships and develop future sales leads
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Heighten brand awareness
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Promote your new product launches
Register Early and Save $100!
$700.00 prior to 12/1/23; $800.00 after 12/1/24
EARLY BIRD DEADLINE: December 1, 2024
(Registration is not included)
Vendors reserving display tables must also register for the conference through the registration page here.
Vendor exhibits will be set up in the Saratoga City Center. Exhibit Booth registration price include an 8 ft. deep x 10 ft. wide pipe and draped booth space, a skirted 6 ft. table, two chairs, one waste basket, and comes with standard electrical outlets.
RESERVE YOUR BOOTH TODAY!
Booth selection is on a first-come, first-served basis. If you do not see a booth number in the selection drop down, the booth is no longer available. (Please use map for reference).
Purchase your exhibitor sponsorship and select your booth location here!
Exhibit Hall Map
Exhibit booths will be in place by 1:00 pm on January 20th for early access and can set up until 6:00 pm. The City Center will reopen on Tuesday, January 21st at 7:00 am for move in. Exhibitors must be set up by 11:30 am on Tuesday January 21st. Our first event in the Expo Hall will be the Expo Grand Opening and Lunch with the Exhibitors at 12:00 Noon.
CONFERENCE CANCELLATION POLICY
There will be no credits issued for no shows or early departures. Participants are otherwise responsible for all charges outlined in the registration, sponsorship and exhibit forms submitted to the NYSCHSA Office.
If you have any questions, please contact the NYSCHSA Office at (518) 730-0052 or [email protected]. We look forward to putting together the perfect package for you, or if you found the perfect sponsorship for your organization, please complete the Sponsorship form!
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